Notes to Club Secretaries

Last Updated: 19 June 2019

1. Who to contact/write to:

The Chairman, for problems you cannot resolve with other officers and membership enquiries
The League Secretary, for general business, protests or suggestions
The Treasurer, for all financial matters unless otherwise directed.
The Fixture Secretary, for all matters concerning the fixtures
The Registration Secretary, for all registrations and transfers and problems with WGS Registration System.
The Referees Appointment Secretary, for all matters relating to the appointment of Referees, including their non-appearance.
The Asst. Referees Appointment Secretary, for all matters relating to the appointment of Assistant Referees, including their non-appearance.
The Referees Result Secretary, the recipient of all result sheets from referees
The Ground Grading Officer, for all matters relating to Club facilities.
The League Development Officer, Matters relating to the improvement and development of this League and the progression of member clubs.
The Publicity Secretary, for all items of interest and match reports
The IT Officer, All matters to do with the Web Site and Full Time
The Discipline Secretary, for all matters of misconduct.

2. Club Secretaries must ensure that they are fully conversant with the Whole Game System and the League requirements for the Registration of players.

3. It is recommended that before registering a player for your club you check with your County Association to ensure that the player is not suspended. The League have been advised that the Whole Game System is not 100% reliable in this regard

4. All matches shall be played on grounds deemed suitable by the Management Committee, and teams shall play home fixtures only on the ground registered with the League, unless prior approval is obtained from the Management Committee.

5. When a match is played at an alternative venue or kick-off is at a non-standard time, the home club must, in addition to notifying all those concerned in the match, notify The Referees Secretary, Asst. Referees Secretary (where applicable), and the League Fixtures Secretary.

6. Where the term “Secretary” in relation to a club officer is used within the rules this can be taken as meaning the club “Fixtures Secretary” where the rule describes a function of that position.

7. Clubs must ensure that Club Officials, Players and Spectators at matches adhere to the relevant section of the Code of Conduct as detailed in Appendix B

8. With regard to notifications under Rule 20 (C), Clubs must ensure that an acknowledgement is received whether it is at the time of the telephone call or when the message is received. If no acknowledgement is received at least four days prior to playing of the match, the home club must make further contact with the opposing club or match officials to confirm the message has been received.

9. When contacting the opposing club to notify them of a postponed fixture, messages must not be left on an answerphone but must be left with someone personally.

10. Any Club failing to notify ALL of the officials mentioned under Rule 20 (C) shall be fined in respect of each official not contacted.

11. Clubs in default of Rule 21 (C) shall be fined. Clubs who are repeatedly in default of this rule shall be dealt with under Rule 6 (H).

12. The term “immediately after” in Rule 23 (E) paragraph 4 and Cup Rule 6 paragraph 3 shall mean “immediately after in their own dressing room”

13. Details of Teams together with the Referees marks and other information required by the F.A., must be uploaded to the Full Time site within FOUR full days, Sundays and Bank Holidays included, of the conclusion of the match (Rule 21 (A)). Be sure your players are duly qualified as per Rule 18.

14. Following guidance received from the ECFA, ALL Results/Stats on Full Time will be locked on the fifth day after a match. If you have not uploaded the required details by then you need to contact the League IT Officer who will unlock the stats to enable you to enter them. A charge for a breach of Rule 21 (A) may also be raised. Once the stats have been locked, or re-locked, no changes may be made to team details.

15. With the permission of the League Fixtures Secretary,teams may enter outside competitions but, with the exception of the F.A. Vase, County Cups and the Anagram Records Trophy, matches under this Leagues jurisdiction will at all times take priority. Once fixtures have been published, teams may arrange matches in outside competitions ONLY after receiving the agreement of the League Fixtures Secretary

16. If the appointed referee does not turn up, a person to referee the match MUST be agreed upon. (see Rule 23 (B))

17. The League Management Committee will monitor the behaviour of players and the administration of clubs throughout the season and if it is deemed necessary may call a club to appear before them. In extreme circumstances clubs may be recommended for exclusion from the Constitution for the following season under rule 12 (B).

18. The 2019-2020 season will commence for Premier Division teams on Saturday 10 August 2019 and for teams in other Divisions on 24 August 2019, and will end on 30 May 2020 with the exception of the Premier Division which must, by order of the Football Association, finish by 09 May 2020

19. All clubs shall have in attendance at their home matches at least one person who has a certificate of attendance at an Emergency Aid or Save a Life course or has first aid qualifications of the same level or higher.

20. Players called to appear before the Management Committee, who are unable to attend, may be represented by their Club, or their case may be heard in their absence.

21. Any club making application to enter another League or intending, or having a provisional intention, to withdraw a team from the competition must comply with Rule 11 (A)

22.Clubs should read the first section of the Criteria for Entry and Continued Membership if they wish to be considered for inclusion within our own Premier Division.

23. Times of kick-off: (Subject to variation by the League Management Committee (Rule 20 (A))

All League Matches:
August to October and March to May 2.30 p.m.
November to February 2.00 p.m.
Evening matches must kick-off by the following times (Unless Floodlit)
August and May 6.30p.m.
September to April 6.15p.m.
All Cup Matches:
August to October and March to May 2.15 p.m.
November to February 1.30 p.m.

Clubs may mutually agree upon earlier or later (if floodlight facility is available) times provided all parties involved in the match agree